Public Relations
Policies and Procedures
Web Development
Web Page Policies and Procedures
The following policies and procedures have been compiled by the Calhoun
Community College Web Site Process Action Team and are put into place to ensure
that the college's website runs efficiently and effectively, that it maintains a
consistent look and navigational feel, that it provides current and relevant
information and that it represents the College in a
positive light to those who access the site.
Please observe all College policies regarding publications, reproduction of
copyrighted materials, computer usage, etc.
The implementation of these policies and procedures is not to impede your or
your department's individuality, but to monitor new and current pages to assure
the integrity of the College by avoiding links from within pages to sites
containing inappropriate material which does not reflect the views of the
College.
- A Web page review team is comprised of the Webmaster, the Public Relations
Director, and the Graphic Designer. New pages and/or page changes and updates
should be submitted to the Webmaster with a form containing specifications and
signed by the appropriate department head/supervisor.
New pages (as well as changes and updates) may be submitted by:
- Providing pages which are already built in html format by the
individual(s) requesting the page (the first page should be consistent with
current format with watermark logo in the background, with the Calhoun
Community College Logo above it, a link to Calhoun's homepage (now
www.calhoun.edu)
and revision date at the bottom.
or
- Copy and/or graphics for the page may be submitted and the page(s) will be
built for you by the Webmaster. Any questions on submitting, developing or
revisiting web pages should be directed to the Webmaster.
The team reviews every new page and/or updated page submitted before it is
linked for public viewing. Webpages will be uploaded to the appropriate server
by the Webmaster. (Allow three weeks for page to be posted.) Once pages are
approved and published, the Webmaster will notify the submitter that the pages
have been published on the public website.
It will be the responsibility of each department/area to monitor its web
pages and report any inappropriate links or misinformation to the Webmaster.
- The Webmaster monitors the Website to ensure that pages adhere to college
policies and to ensure that all links are operating properly.
- Use caution when publishing personal information on the web. Be aware that
anything personal you put on your page becomes public information and may be
collected and disseminated by third parties outside of Calhoun. Electronic
information on the web can be seen globally and is easily manipulated.
- The following disclaimer must appear at the bottom of each personal page: "This page was created and submitted by (individual's name) and is not
an official document of Calhoun Community College."
- Official College pages must be stored on the Calhoun Community College
website server. This insures that pages are effectively and efficiently backed
up, including global fixes of broken links and other global changes, and are
accessed when determining statistics for Calhoun Community College website
activity, such as number of requests per page.
- The College has the right to remove any materials on the Web that do not
adhere to Calhoun Community College policies. In particular, this includes
policies regarding publications, reproduction of copyrighted materials,
computer usage, etc. The college also has the right to remove any pages deemed
inappropriate. These include any pages with sexist, racist, defamatory,
abusive and/or harassing material.
- Use of any Calhoun Community College logotype or image not received
through the Webmaster or Graphic Designer must be approved by the Public
Relations office.
- The College has the right to remove any inappropriate pages or links to
inappropriate pages. Inappropriate pages include those with sexist, racist,
defamatory, abusive, and/or harassing materials.
- Pages with department information must have the portions which contain
that information approved by the appropriate department head. Appropriate
signatures will be required before approval may be granted. Recognized student
groups must have the approval of their Advisor and the Student Activities
Officer and the Dean of Student Affairs. Those persons submitting the
information will be responsible for notifying the Webmaster or Website team of
any changes, updates, etc. which should be made.
- If pages are misrepresentative, outdated, contain broken links or do not
conform to Calhoun Community College Web policies or page requirements, the
Webmaster will notify the submitter of this problem. If the submitter fails to
make critical changes or fails to remove the files within two days after
notification, the Webmaster may make the changes himself/herself or may remove
those files from the public website.
- Page submitters should not duplicate the following master information:
Course Schedule, Programs of Study, Phone Directory information. Submitted
pages may link to this master information.
- Page submitters are responsible for submitting changes/updates to the
Webmaster.
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