Identification Requirements for All Applicants
All applicants/reapplicants must present identification documentation to the Admissions Office in the form of (1) one primary form, such as an Unexpired Driver's License or instruction permit; Unexpired Alabama identification card; Unexpired U.S. Passport; Unexpired U.S. Permanent Resident Card; Resident Alien Card Pre-1997; Unexpired Driver's License or instruction permit from another state or possession that verifies lawful presence dated 2000 and beyond; U.S. Alien Registration Receipt Card (Form I-151) prior to 1978; BIA or tribal identification card with photo; I-797 Form with expiration date; Alabama Photo Voter Identification Card. For further information concerning this policy or a list of acceptable forms of documentation, please contact the Admissions Office.
Admission of First-Time College Students
Applicants who have not previously attended a postsecondary institution accredited by a regional accrediting agency or the Council on Occupational Education will be classified as first-time college students or “native” students.
Admission to Courses Creditable Toward an Associate Degree
To be eligible for admission to courses creditable toward an associate's degree, a first-time college student must meet one of the following criteria:
- Applicant holds the Alabama High School Diploma (standard, credit based, or advanced), the high school diploma of another state equivalent to the Alabama High School Diploma, or an equivalent diploma issued by a non-public regionally and/or state accredited high school; or
- Applicant holds a high school diploma equivalent to the Alabama High School Diploma (standard or advanced) issued by a non-public high school and has passed the Alabama Public High School Graduation Examination; or
- Applicant holds a high school diploma equivalent to the Alabama High School Diploma* (standard or advanced) and has achieved a minimum ACT composite score of 16 or a total of 790 on the SAT; or
- Applicant holds the Alabama Occupational Diploma, the high school diploma of another state equivalent to the Alabama Occupational Diploma, or an equivalent diploma issued by a non-public high school, and has achieved a minimum ACT composite score of 16 or a total of 790 on the SAT; or
- Applicant holds a GED Certificate issued by the appropriate state agency.
Minimum of 24 credits to include:
- 4 credits
- 4 credits to include:
- Algebra - 1 Credit
- Geometry - 1 Credit
- 4 credits to include:
- 4 credits to include:
- Biology - 1 Credit
- Physical Science - 1 Credit
- 4 credits to include:
- Social Sciences
- 4 credits to include
- Social Studies - 1 Credit
- World History - 1 Credit
- U.S. History - 1 Credit
- Government - .5 Credits
- Economics - .5 Credits
- 4 credits to include
- Physical Education, Health Education, and/or Fine Arts
- 2 Credits
- Computer Applications
- .5 credits (may be imbedded)
- 5.5 credits
Applicants who meet one of these criteria shall be classified as “Degree-Eligible” students. Calhoun Community College may establish additional admission requirements to specific courses or occupational degree programs when student enrollment must be limited.
Admission to Courses Not Creditable Toward An Associate Degree
Applicants to courses not creditable toward an associate degree and programs comprised exclusively of courses not creditable toward an associate's degree may be admitted provided they meet the standard admission criteria. Limestone Correctional Facility programs may have different admission requirements based on program eligibility.
Calhoun Community College has established higher or additional admission requirements for specific programs or services when student enrollment must be limited or to assure ability to benefit.
Unconditional Admission of First-Time College Students
For Unconditional Admission, applicants must meet the identification requirement and have on file at the college a completed application for admission and at least one of the following:
- An official transcript showing graduation with the Alabama High School Diploma (standard or advanced), the high school diploma of another state equivalent to the Alabama High School Diploma, or an equivalent diploma issued by a non-public regionally and/or state accredited high school; or
- An official transcript showing graduation from high school with a high school diploma equivalent to the Alabama Public High School Diploma issued by a non-public high school and proof of passage of the Alabama Public High School Graduation Examination; or
- An official transcript showing graduation from high school with a high school diploma equivalent to the Alabama High School Diploma issued by a non-public high school and evidence of a minimum ACT composite score of 16 or a total score of 790 on the SAT; or (See Admission to Courses Creditable . . . minimum requirements)
- An official transcript showing graduation from high school with the Alabama Occupational Diploma, the high school diploma of another state equivalent to the Alabama Occupational Diploma, or an equivalent diploma issued by a non-public high school, and has achieved a minimum ACT composite score of 16 or a total score of 790 on the SAT; or
- An official GED Certificate.
All male students between the ages of 18 and 26 must show proof of registration with the U.S. Selective Service System in accordance with §36-26-15.1 of the Code of Alabama of 1974 (as amended).
Conditional Admission of First-Time College Students
Provided the applicant meets the admission standards for a first-time college student, a conditional admission may be granted to an applicant who does not have on file at the college at least one of the items listed under “Unconditional Admission of First-Time College Students” above.
No student shall be allowed to enroll for a second term unless all required admission records have been received by the college prior to registration for the second term. It is the student's responsibility to contact the appropriate high school and/or agencies and have the official required documents mailed directly to Calhoun Community College.
If all required admission records have not been received by the college prior to issuance of first semester grades, the grades will be reported on the transcript, but the transcript will read CONTINUED ENROLLMENT DENIED PENDING RECEIPT OF ADMISSION RECORDS. This notation will be removed only upon receipt of all required admission records.
Admission of Transfer Students
An applicant who has previously attended another postsecondary institution which is accredited by a regional accrediting agency or by The Council on Occupational Education will be considered a transfer student and will be required to furnish official transcripts of all work attempted at all said institutions. Calhoun Community College may require submission of documents required of first-time college students to verify completion of a high school diploma, a GED, and the required ACT or SAT test scores.
A transfer student who meets requirements for admission to degree creditable courses and programs shall be classified as “degree-eligible.” A transfer student who does not meet the admission requirements will not be granted admission to Calhoun Community College.
Applicants who have been suspended from another institution for academic or disciplinary reasons will not be considered for admission except upon written appeal to the College Admissions Committee. Written appeals, along with official or unofficial college transcripts, must be submitted at least thirty days before the term of intended enrollment.
Unconditional Admission of Transfer Students
- For Unconditional Admission, transfer students must have submitted to the college an application for admission, official transcripts from all required sources, and any other documents required for admission.
- Transfer students who attend another postsecondary institution and who desire to earn credits for transfer to that parent institution may be admitted to the college as transient students. The student must submit an application for admission and a transient letter from the institution they have been attending which certifies that the credits they earn will be accepted as a part of their academic program. Students are not required to submit transcripts since the transient approval letter will serve in lieu of transcripts.
- Applicants who have completed the baccalaureate degree will be required to submit only the transcript from the institution granting the baccalaureate degree. NOTE: If the student intends to obtain a degree or certificate from Calhoun Community College, transcripts from all institutions must be submitted for evaluation prior to graduation. If the student intends to register for courses requiring prerequisites that have been fulfilled at another institution, transcripts from those institutions must be submitted for evaluation prior to enrolling in those courses at Calhoun Community College.
Conditional Admission of Transfer Students
- Transfer students who do not have on file official transcripts from all postsecondary institutions attended and any additional required documents may be granted a Conditional Admission for one term. No transfer student shall be allowed to enroll for a second semester unless all required admission records have been received by the College prior to registration for the second semester.
- If all required admission documents are not received by the end of the first term, continued enrollment will be denied. Grades for the first term will be posted to a transcript and annotated to read CONTINUED ENROLLMENT DENIED PENDING RECEIPT OF ADMISSION RECORDS. This notation will be removed only upon receipt and review of all required admission records.
Initial Academic Status of Transfer Students
- An initial academic status cannot officially be determined until all official documents are received and reviewed. Once records are received, an initial status will be determined for the student's first term of enrollment. Submission of incorrect or false information on the application for admission could result in immediate removal from the college and forfeiture of all tuition, fees, and other monies.
- A transfer student whose cumulative grade point average at the transfer institutions is 2.0 or above on a 4.0 scale will be admitted with Clear academic status.
- A transfer student whose cumulative grade point average at the transfer institution is less than a 2.0 on a 4.0 scale but is not on academic suspension/dismissal will be admitted on Academic Probation. The Calhoun transcript will be annotated to read ADMITTED ON ACADEMIC PROBATION.
- A transfer student applicant who has been academically suspended (dismissed) from another regionally or Council on Occupation Education accredited postsecondary institution may be admitted only after following the appeal process established for “native” students. Calhoun Community College requires that the applicant submit a written appeal to the College Admissions Committee along with all official transcripts. Written appeals, an application, and transcripts must be received by the Admissions Committee, prior to the first official class day. No appeals will be considered on or after the first official class day for that term. If the transfer student is admitted upon appeal, the student will enter the college on Academic Probation. The Calhoun transcript will read ADMITTED UPON APPEAL – ACADEMIC PROBATION.
- A transfer student admitted on academic probation retains that status until the student has attempted 12 credit hours at Calhoun Community College. If the student's cumulative GPA at Calhoun is below a 1.5 after the semester in which 12 or more credit hours are attempted, the student will be placed on academic suspension for at least one semester. More stringent guidelines may be placed on students by the College Admissions Committee when written appeals are approved.
General Principles for Transfer of Credit
- Transfer credit will be evaluated and recorded by the end of a student's first term of enrollment. Transfer credit evaluations will only be conducted when all official transcripts have been received. Students will be notified in writing of the results of their evaluation. (A review of records by counselors, advisors, faculty, etc. for advising purposes does not constitute an official evaluation.)
- Coursework transferred or accepted for credit toward an undergraduate program must represent collegiate coursework relevant to the formal award with course content and level of instruction resulting in student competencies at least equivalent to those of students enrolled in the institution's own undergraduate formal award programs. A course completed at other regionally or Council on Occupational Education accredited postsecondary institutions with a passing grade (C minimum required in Composition courses) will be accepted for transfer as potentially creditable toward graduation requirements.
- A transfer student from a collegiate institution not accredited by the appropriate regional association or Council on Occupational Education may request an evaluation of transfer credits after completing 15 semester hours with a cumulative GPA of 2.0 or above.
- A transfer grade of “D” will only be accepted when the transfer student's cumulative transfer GPA is 2.0 or above. Regardless of the GPA, a “D” in English Composition courses will not be accepted in transfer. Please note that some programs/courses require minimum grades of “C”, thus a “D” will not transfer.
- Transfer course grades are not calculated into a student's grade point average. Transfer grades are only calculated into a grade point average for graduation and honors consideration.
- Credit may be extended based on a comprehensive evaluation of demonstrated and documented competencies and previous formal training. Please refer to the section on Credit from Nontraditional Sources in this catalog.
- The criteria for awarding credit for work completed in foreign colleges and universities will be the same as for other institutions within the United States. Students wishing to receive transfer credit for such foreign study must provide an English translation and a detailed report from an acceptable foreign credentials evaluation firm. Such a report must outline recommendations for awarding specific credit for specific courses. Currently, most of these reports are “course-by-course” evaluations provided by Educational Credential Evaluators, Inc., P.O. Box 17499, Milwaukee, WI 53217. There are other companies which provide the same service. For further information, contact the International Student Advisor.
International Students—see International Student Admission requirements.
High School Honors Programs
Calhoun Community College, in conjunction with our area high schools, offers “honor” students the opportunity to enroll for college coursework. Two programs have been approved by the Alabama State Board of Education, the Accelerated High School Student Program and the Dual Enrollment/Dual Credit for High School Student program. Even though the basic criteria for enrollment is similar, each program is unique. Review the following and discuss with your counselor your eligibility and which program best meets your needs.
Accelerated High School Program
Calhoun Community College offers qualified high school students the opportunity to earn college credit while still in high school. Students who attend accredited high schools must meet the criteria listed here:
- The student must have successfully completed the 10th grade;
- The student must provide certification (form available online at www.calhoun.edu) from the local principal and/or his/her designee that the student has a minimum cumulative “B” average and recommends the student for enrollment;
- The student may enroll only in postsecondary courses for which the high school prerequisites have been completed (for example: a student may not take English Composition until all required high school English courses have been completed).
Exceptions may be granted by the Chancellor for a student documented as gifted and talented according to the standards included in the State Plan of Exceptional Children and Youth. Exceptions may only apply to items 1 and 2 noted above.
Students who attend a non-accredited high school must meet additional criteria as listed below:
- Comply with items 1, 2, and 3 as noted above.
- Provide ACT scores with a composite of at least 16 or total math and writing of 790 on the SAT.
Students who are home schooled are not eligible unless they are under the auspices of an accredited high school and can provide proper documentation of all items noted above.
Dual Enrollment/Dual Credit for High School Students Program
The Dual Enrollment/Dual Credit for High School Students program allows qualified students the opportunity to receive both high school and college credit. The program is restricted to qualified students in Alabama high schools and home schools which have signed a working agreement with Calhoun Community College.
Criteria for student eligibility is developed by each individual school system and may be more restrictive than the minimum criteria that follows:
- The student must have a “B” average in completed high school courses;
- The student must have written approval (application and approval form available online at www.calhoun.edu) of his/her principal and the local superintendent of education; and
- The student must be in grade 10, 11, or 12.
Determination of the equivalencies of Calhoun Community College coursework toward high school graduation requirements is at the discretion of the high school system. Typically, one 3-semester hour course equates to one-half unit.
Courses eligible for Dual Enrollment include any college-level courses in English, foreign languages, mathematics, science, or social science; any occupational/technical courses; or any other courses agreed upon by the school system and the college. Students must meet the course prerequisites prior to enrollment in any of these courses including completion of the Calhoun Placement Examination and/or minimum levels on the ACT or SAT in English and Mathematics. Students may not enroll in developmental courses, physical education courses, nor may they enroll in any course on an audit basis under the Dual Enrollment/Dual Credit program.
Students in the Dual Enrollment/Dual Credit program may take their coursework at any Calhoun campus. Students should consult the college's current course offering schedule or contact the academic advising centers for information on the dates, times and locations of courses. Calhoun also offers courses at selected school campuses. Information is available through local high school counselors.
For additional or more specific information contact your high school counselor or the Calhoun Community CollegeDual Enrollment Coordinator, Ms. Gwen Baker at (256) 306-2665.
Auditors are students who register for credit courses on a non-credit basis. The College may require complete academic records for any applicant. In the absence of complete academic records, the College may accept as the basis of admission the information provided by the applicant on the regular application form. Auditors will under no circumstances receive credits applicable to degree requirements. Tuition and fees for courses audited are the same as those for courses taken for credit. Students may not change from “Credit” to “Audit” or “Audit” to “Credit” after the Drop/Add period.
Students Entering College for the First Time
- Applicants must complete an application for admission and submit it to the Admissions Office at Calhoun Community College. Applicants should submit their application as early as possible prior to the semester in which they plan to enroll. Applications may be submitted online or mailed to the address listed below
Calhoun Community College
P.O. Box 2216
Decatur, AL 35609-2216
- Applicants must request that the high school from which they graduated mail their official transcript directly to the Admissions Office at the address listed above. Test scores, if applicable, must also be forwarded directly to Admissions.
- Applicants who hold a GED must have an official GED transcript sent directly to the Admissions Office at the address noted above.
- Transfer applicants must complete an application for admission and submit it online, in person, or by mail to the Admissions Office, Calhoun Community College. The application should be submitted as early as possible prior to the semester of intended enrollment. Applications may be mailed to the address listed below:
Calhoun Community College
P.O. Box 2216
Decatur, AL 35609-2216
- All transfer applicants must have official transcripts from all other colleges or universities forwarded directly to Calhoun's Admissions Office at the address noted above. It is the student's responsibility to request his/her official records be forwarded in a prompt and complete manner to clear his/her admission to Calhoun Community College. Transcripts from high school, ACT/SAT test scores or a GED certificate are also required from students who attended a non-regionally accredited college or university.
Former Students Applying for Readmission
- Applicants who previously applied for admission but did not attend are required to submit a new application for admission and provide all required admission records.
- Students who have not been in attendance for one semester, excluding summer, will be required to complete a readmission application. If the student has been in attendance at another college or university since his/her last enrollment with Calhoun, official transcripts must be requested and forwarded directly to the Admissions Office, Calhoun Community College.
Senior Citizens Attending Under The Senior Adult Scholarship Program
Senior citizens sixty (60) years of age or older may be eligible for a tuition waiver if they qualify for the Senior Adults Scholarship Program. Applicants must meet the following conditions:
- They must comply with the college admission standards as noted earlier in this catalog under Admission, First-Time Students, Admission of Transfer Students or Former Students Applying for Readmission. Please refer to the appropriate section for details of admission requirements.
- Must be Alabama residents.
- Must be sixty (60) years of age or older.
- Students must enroll for credit; non-credit enrollment is not allowed.
The student is responsible for any fees or other charges applied to the general student body. Senior citizens granted a tuition waiver under the Senior Adult Scholarship Program may receive the tuition waiver only one time per course. Any time a senior citizen repeats a course the student is responsible not only for fees but also for tuition.
Questions regarding admission and eligibility should be directed to the staff of the Admissions and Records Office or the Financial Aid Office.
NOTE: Senior citizen course enrollment under the Senior Adult Scholarship Program is restricted to a space available basis. A course will not be expanded beyond the optimal number to accommodate the enrollment of a senior citizen attending under the Senior Adult Scholarship Program.
COLLEGE ADMISSIONS COMMITTEE
Students on academic suspension must file a written appeal directly to the Associate Dean of Enrollment Management/Registrar for submission to the College Admissions Committee. Appeals for admission should be submitted at least thirty days prior to the intended term of enrollment. Decisions of the Admissions Committee are final.
Transient Student General Information
A transient student (aka "guest student") is a student enrolled at one University, but taking classes at another that will count towards their degree at their home University.
Students that are under academic suspension or dismissal from their home institution will not be admitted to Calhoun Community College as a transient student.
Transient students must request and ensure that the Registrar of their home college or university send a letter of transience (aka “Letter of Good Standing”) directly to the Calhoun Community College Admission’s Office. The letter must indicate that the course(s) to be taken at Calhoun will be acceptable at that institution. Letters of transience must be on file prior to the student’s registration for courses.
Transient students cannot receive financial aid at both institutions, only their home school for which they are degree seeking is responsible for processing their financial aid. Transient students should plan to contact their institution’s FA office several weeks prior to the start date of Calhoun’s semester they intend to register for.
Transient students will be expected to pay their tuition, fees, and books by the payment deadline. There are no exceptions to this rule. A transient student’s home institution will issue their financial aid refunds at their regularly scheduled time.
Applicants who attended high school, college or received a GED outside the state of Alabama may be assessed out-of-state tuition.
Once the transient student completes the term, they must submit an on-line transcript request to have their transcript sent to the Registrar's Office of their home school.
NOTE: Transient students are exempt from Placement Tests.
Transient students are not required to submit high school or college transcripts since the transient approval letter will serve in lieu of transcripts.
Enrollment/Registration Steps for Transient Students
1. APPLY FOR ADMISSION by selecting the transient student application.
2. Submit the following to the Admissions Office:
A) SIGNATURE PAGE and a copy of your DRIVER’S LICENSE (or other government issued photo ID).
B) TRANSIENT LETTER (aka “Letter of Good Standing”) with the approved courses listed and the appropriate signatures from your home institution.
- FAX- (256) 306-2941 (Only legible copies will be accepted via fax)
- EMAIL- firstname.lastname@example.org
- MAIL- Calhoun Community College
Attn: Admissions Office
PO Box 2216
Decatur, AL 35609
Your Signature page, ID and Transient Letter MUST be received by the Admissions office before you will be granted access to register for your approved course(s) using MyCalhoun.
3. A MyCalhoun user ID (C-number) will be emailed to the address we have on file. You will be able to register, print your class schedule, pay your tuition online, etc. through your MyCalhoun account.
4. Once tuition is paid, you may acquire the following:
- ID CARD (Students must present schedule to have ID card made).
- Decatur – ID processed in Chasteen Student Center, 2nd floor
- Huntsville – ID processed in the Admissions Office.
- PARKING DECAL
- Decatur – Chasteen Student Center – Switchboard
- Huntsville– Campus Police Desk – Front Foyer
- BOOKS (visit the BOOK STORE)
5. Go to classes! You may find it helpful to visit our PHONE/E-MAIL DIRECTORY . There you may look for contact information by department/area or you can go to an alphabetical listing if you know the person's name that you need to contact.
Also visit the ADMISSIONS PAGE for other useful information.
Outgoing Transient Students
1. In order for Calhoun Community College student’s to receive permission to take courses at another institution, they must:
- Have at least a 2.0 cumulative GPA and be in good standing.
- Not be a first semester student.
- Not have any registration or financial holds.
- Not have previously completed the requested course with a grade of “C” or better.
- Not be on a third attempt or more for the requested course.
- Not exceed the maximum allowed credit hours for the term of attendance.
- Not be currently enrolled in the requested course(s) at Calhoun.
- Meet the Calhoun pre-requisite(s) for the requested course(s).
- Be currently enrolled in a degree or certificate program.
- Have requirements remaining towards a degree or certificate program.
2. Transient students must receive approval from their academic advisor and the Registrar's Office before taking a course at any other institution.
3. Credit will only be accepted from regionally accredited institutions where there are reasonable course equivalencies. It is the responsibility of the student to determine the accreditation status of any institution where they intend to take courses as a transient student.
4. When applying for transiency, students may need to provide the Registrar's Office with a course description for each transient course requested.
5. Federal regulations prohibit students from receiving aid from more than one institution during the same academic term. Therefore, all requests for financial aid during terms of transient study must be filed with Calhoun, not the host institution and initiated several weeks before the semester start date.
6. All tuition, fees and books/supplies owed to the host institution are to be paid directly to that institution by the student by the host school's deadline. If applicable, potential reimbursement via financial aid would follow.
7. Transient coursework must transfer back to Calhoun and apply toward the degree-program the student is enrolled in.
8. Students who attempt transient courses at a host institution must provide an official transcript with final grades from the host institution upon completion of the transient courses.
Click here for the TRANSIENT FORM